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Event Staging Production

 

The stage is where the attention of your audience is at. Whether it’s a performance at a concert, a speech at an exhibition or a mass game at a dinner-and-dance, this elevated platform would help to highlight those key segments of your event. 

For a good viewing experience and successful audience interaction, here are some things to consider when you’re planning out your stage: 

 

1. Availability of Staging

If you are holding your event at an auditorium or an established hall, chances are that there’s already an in-house stage ready for you. That’s great! But if you find them insufficient or if there just aren’t any, you can consider getting a modular stage system.

A modular stage system is a versatile staging solution that is also light and easy to set-up. It can be incorporated into an existing stage to supplement it or used as a portable stand-alone stage if you are building the stage from scratch.

Modular staging sets can be used for both indoor and outdoor events. As long as you’ve got an even surface, that’s where they can be laid out! They are also customizable to all sorts of event requirements. 

To determine what type of stage would be best suited for your event, you will need to recce your event space. This is so you can see how big your stage can be and where it can be installed such that your guests could all get a good view.

 

2. Size of Stage

As you head down to your event space for a site recce, be sure to check if there are any limitations to the width, depth, or height of your stage. 

You should also consider the production elements you might be adding to your stage. For instance, you might want to ask if your speaker will be using any large props or check the group size of the performers in your event line-up and the amount of space they would need as they perform. This is to ensure that the stage would be spacious enough to accommodate them. 

 

3. Staging Position and Seating Arrangements

If your audience cannot comfortably watch what is happening on your stage, the programmes you’ve painstakingly planned would be for naught. 

Hence, here are some tips for a good view:

  • Aim to have your audience seated only in the front of the stage, instead of the sides or to the rear.
  • Your first row should start within 1.5 meters from the stage. The closer proximity creates a more intimate setting and increases their engagement!
  • Make sure that there are no pillars in the way that can obstruct someone’s view of the stage. If you are unfortunately stuck with some barriers, arrange your seating plan accordingly to avoid them.
  • Raising the stage can improve visibility, which can be helpful for those seated near the back. It also provides space to hide equipment underneath!

To draw your audience’s attention to the stage, sections with high-level of activity such as buffet stations and photo booths should be put to the sides or behind the audience. This is to prevent distraction from your stage activities. 

 

4. Use of Backdrops

Consider incorporating visual elements such as having LED screens and projections as backdrops to spice up your stage. If your venue already has a video wall, that’s a chance to make good use of it! Otherwise, you can install them too. 

For more examples of how different visual screens could be used as a stage backdrop, click here. 

 

5. Safety

It would be a nightmare if anyone steps on your stage and finds it shaky. Or even worse, they might trip over the cabling!

Safety is priority, so ensure your stage is strong enough to support the necessary loads. To prevent tripping, carpets and cables should be neatly secured and steps to the stage should be spaced appropriately, with each step not being too high or too low. 

 

6. Hiring an Events Staging Production Company

These may sound like a lot of work, so how about letting the experts help you out? 

Event staging production companies can help to handle the technical processes such as site inspections, design concepts, the actual setup and production execution. As they can be involved right from the start, you can avoid overlooking any important details for your stage set-up. This can be a huge lifesaver, especially if you’ve got complex staging requirements!

They can also take care of the safety needs. If you have heavy equipment or a large group of people, the weight can cause lots of stress to your stage. But as professionals, they would be aware of how much your stage can bear, arrange the placement of the set-up accordingly and ensure high-quality staging structure and wiring.

On top of event staging, some event staging companies may also provide services such as assembling sound and lighting systems. This could help you stage, lights, and audio work together more efficiently. 

 

Planning Out your Stage

As you set-up your event, the first few steps would be to ensure that your stage has been well-built. With that, you can begin decorating it and start rehearsals!   

As such, whether you are supplementing in-house staging or building one from scratch, your stage is the foundation of your event. Be sure to consider the above to make sure that your stage is strong, appropriate, and visible!

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